Website Visitors

Data Controller
TK Talous Oy (0925979-9)
Luvakuja 16
21260 Raisio

Contact Person for Register Matters
Kari Virtanen
kari.virtanen(at)tktalous.fi

Register
Website Visitors

Date of Preparation
2024-10-28

Legal Basis for Processing
Legitimate Interest

Purpose of the Processing of Personal Data
The purpose of the register is to ensure the security of the company’s website. The information collected (IP address) is used only in the event of technical faults or when investigating data breaches. The legal basis for processing is Legitimate Interest and, in the case of cookies and similar tracking technologies, Consent.

Basis of Legitimate Interest
The Data Controller must process personal data in order to carry out activities related to its business operations. In this context, the processing of personal data cannot necessarily be justified on the basis of a legal obligation or a contract concluded with the individual. Following a Legitimate Interest Assessment (LIA), the Data Controller has concluded that Legitimate Interest is the most appropriate legal basis for processing, taking into account the nature and scope of the processing and the rights and freedoms of the data subjects. The Data Controller has assessed that processing based on Legitimate Interest does not cause significant harm to the rights and freedoms of the individuals concerned (data subjects).

Categories of Personal Data
IP address, visit time and pages visited.

Recipients and Categories of Recipients
Authorised personnel of the company providing the website hosting service, with restricted access.

Consent
Consent is given via the banner displayed on the website and may be withdrawn through the Cookie Settings section.

Contents of the Register
The personal data register contains the following information:
• IP address
• Time of website visit
• Pages visited by the visitor

Regular Sources of Personal Data
Information is obtained from visitors’ use of the organisation’s website.

Retention Period for Personal Data
The information will be deleted ten years after it has been collected.

Regular Disclosure of Personal Data
The information contained in the register is used solely by the company and, where an external service provider is engaged, by that service provider for the purposes of providing the service. Personal data are not disclosed outside the company or to its partners except in connection with data breaches or similar incidents.

Transfers of Personal Data Outside the EU or EEA
The information contained in the register is not regularly transferred outside the European Union (EU) or the European Economic Area (EEA).
However, it is possible that processing involves service providers located outside the EU/EEA or that the cloud services used by service providers are located outside the EU/EEA. In such cases, transfers are based on the European Commission’s Standard Contractual Clauses (SCCs).
Additional safeguards have also been implemented for such transfers, including internal guidance on the pseudonymisation of personal data and similar protective measures, as well as, where necessary, a Transfer Impact Assessment (TIA).
Where an organisation processing personal data has committed to the EU–US Data Privacy Framework (DPF), this will be used as the legal basis for the transfer for as long as the framework remains in force.

Principles of Register Protection
B: Electronic Records
Only specifically authorised employees of the organisation and companies acting on its behalf are entitled to access the website hosting server. Each authorised user has a personal username and password. Every user has signed a confidentiality agreement. The system is protected by a firewall that safeguards it against unauthorised external access. The protection and processing of the information contained in the register comply with the provisions and principles of data protection legislation, the requirements of the competent authorities and good information management practice.

Cookies
We use cookies on our website. A cookie is a small text file that is sent to and stored on the user’s computer. Cookies do not damage users’ computers or files. The primary purpose of cookies is to improve and personalise the visitor’s experience of the website, as well as to analyse and improve the website’s functionality and content. Information collected through cookies may also be used to target communications and marketing activities and to optimise marketing measures. Visitors cannot be identified solely by means of cookies. However, information obtained through cookies may be linked to information that the user has provided in another context, for example when completing a form on our website.

The following information may be collected through cookies:
• Visitor’s IP address
• Date and time of the visit
• Pages viewed and time spent on those pages
• Visitor’s web browser

Your Rights
Visitors to our website may prevent the use of cookies at any time by changing their preferences in the cookie banner. Some web browsers also allow cookies to be disabled and previously stored cookies to be deleted. Disabling cookies may affect the functionality of the website.

Right of Access to Personal Data
The data subject has the right to verify what personal data relating to them are contained in the register. A request for access must be submitted in writing by contacting the company’s customer service or sent from a verifiable email address. The data subject has the right to prohibit the processing and disclosure of their personal data for the purposes of direct advertising, distance selling, direct marketing, market research and opinion surveys by contacting the company’s customer service. The Data Controller has the right to charge a fee for the request if providing the information results in costs for the Data Controller.

Right to Data Portability
Where Legitimate Interest is the legal basis for processing, the data subject does not have the right to transfer their personal data from one system to another. Where Consent is the legal basis for processing, the data subject has the right to transfer their personal data from one system to another. Requests relating to data portability may be addressed to the contact person for the register.

Right to Request Rectification of Data
Personal data contained in the register that are incorrect, unnecessary, incomplete or outdated in relation to the purpose of the processing must be rectified, erased or completed. A request for rectification must be submitted in writing, signed by hand, to the company’s customer service or sent from a verifiable email address.The request must specify which data are to be rectified and the grounds on which the rectification is requested. The rectification shall be carried out without undue delay. The party from whom the incorrect data were obtained, or to whom the data were disclosed, shall be notified of the rectification. If a request for rectification is refused, the person responsible for the register shall provide a written certificate stating the reasons for the refusal. The data subject may refer the refusal to the Office of the Data Protection Ombudsman for consideration.

Right to Restriction of Processing
The data subject has the right to request the restriction of processing, for example if the personal data contained in the register are inaccurate. Requests should be addressed to the person responsible for the register.

Right to Object
The data subject has the right to request access to the personal data concerning them and has the right to request the rectification or erasure of their personal data. Requests may be addressed to the contact person for the register. If you act as the contact person for a company or organisation, your personal data cannot be erased during this period.

Right to Lodge a Complaint with the Supervisory Authority
If you believe that the processing of your personal data infringes the General Data Protection Regulation (GDPR), you have the right to lodge a complaint with the supervisory authority. You may also lodge a complaint with the supervisory authority in the Member State where you have your habitual residence or place of work.

Contact Details of the National Supervisory Authority
Office of the Data Protection Ombudsman
Visiting address: Lintulahdenkuja 4, FI-00530 Helsinki
Postal address: P.O. Box 800, FI-00531 Helsinki
Telephone (switchboard): +358 29 566 6700
tietosuoja(at)om.fi
(https://tietosuoja.fi)

Other Rights Relating to the Processing of Personal Data
The data subject has the right to prohibit the disclosure and processing of their personal data for direct marketing and other marketing purposes, to request the anonymisation of their personal data where applicable, and to exercise the right to be forgotten.